Effective Date: May 31, 2025
Last Updated: May 31, 2025

At Trip Planner AI, we are committed to respecting your privacy and protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, store, and safeguard your data when you interact with our website, tripplannerai.app, and associated services.

By accessing or using our website, you agree to the terms outlined in this Privacy Policy.

1. Information We Collect

We collect both personal and non-personal information to enhance your user experience and operate our services efficiently. The types of information we collect include:

1.1 Personal Information (Provided Voluntarily)

We collect personal data only when you choose to provide it to us. This may include:

  • Full name

  • Email address

  • User-submitted content through forms (e.g. feedback, inquiries)

  • Subscription preferences

This information is typically collected when you:

  • Subscribe to our newsletter

  • Contact us directly

  • Participate in surveys or promotions

Providing this data is optional. You can access most features of the site without submitting personal information.

1.2 Automatically Collected Usage Data

When you visit our site, we automatically collect information to help us understand how users interact with our services. This may include:

  • IP address

  • Browser type and version

  • Operating system

  • Device type

  • Referring and exit URLs

  • Pages viewed

  • Time spent on each page

  • Date and time of access

This information helps us optimize performance and improve the content we offer.

1.3 Cookies and Tracking Technologies

We use cookies and similar technologies (e.g. pixels, scripts) to:

  • Recognize returning visitors

  • Store user preferences

  • Analyze website traffic and performance

  • Personalize content and user experience

You may disable cookies through your browser settings, but this may affect certain features of the website.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Site Functionality: To operate, maintain, and improve the design, usability, and content of our website.

  • Communication: To respond to your inquiries and support requests.

  • Email Updates: To send newsletters or promotional content if you have opted in. You can unsubscribe at any time via the link in the email.

  • Analytics: To better understand how our website is used and make data-driven improvements. This may involve third-party analytics tools (see below).

  • Legal Compliance: To fulfill legal obligations or protect our legal interests.

We will never sell, rent, or trade your personal information to third parties.

3. Use of Third-Party Services

We integrate trusted third-party services to support core functions of our website. These third parties may collect non-personal data (e.g. cookies, device identifiers). Where applicable, their data practices are governed by their own privacy policies:

  • Google Analytics: Collects anonymous usage data such as page views and time on site to help us understand visitor behavior.

  • Mailchimp or similar providers: Used for managing and sending newsletter subscriptions (only to users who have opted in).

  • Embedded Trip Planner App Links: We may include links to external apps or websites. Once you leave our domain, those platforms may collect data in accordance with their own privacy practices, which we do not control.

We encourage you to read the privacy policies of any third-party services you interact with via our site.

4. Cookies

We use cookies to enhance your user experience and improve our site. Cookies help us:

  • Store user settings and preferences

  • Authenticate logged-in users (if applicable)

  • Analyze traffic patterns

  • Provide content relevant to your interests

You can manage or disable cookies through your browser. Some features may not function correctly if cookies are disabled.

5. Your Rights and Choices

Depending on where you live, you may have specific rights under applicable data protection laws (e.g. GDPR, CCPA). These rights may include:

  • Access: Request a copy of the personal data we hold about you.

  • Correction: Request that we update or correct inaccurate personal data.

  • Deletion: Request that we delete your personal data, where applicable.

  • Withdraw Consent: Withdraw your consent to receive marketing emails at any time.

  • Objection: Object to the processing of your personal data under certain circumstances.

  • Portability: Request transfer of your data to another service provider (when technically feasible).

To exercise any of these rights, please contact us. We may need to verify your identity before processing your request.

6. Data Retention

We retain personal data only for as long as necessary to:

  • Provide the services you requested

  • Comply with legal or regulatory obligations

  • Maintain security and business records

Anonymous analytical data may be retained indefinitely for performance tracking and service improvements.

7. Data Security

We implement appropriate technical and organizational measures to safeguard your personal data. These include:

  • Secure servers

  • HTTPS encryption

  • Access restrictions on personal data

  • Regular security audits

Despite our best efforts, no system can be guaranteed 100% secure. If we detect a data breach that may affect your information, we will notify you promptly in accordance with applicable laws.

8. Children’s Privacy

Trip Planner AI is not designed for or directed toward children under the age of 13. We do not knowingly collect personal data from anyone in this age group. If you believe we have inadvertently collected data from a child, please contact us and we will take appropriate steps to remove the data.

9. International Data Transfers

If you are located outside the country where our servers are hosted, please note that your data may be transferred, processed, and stored across international borders. We take steps to ensure your information is treated securely and in accordance with this Privacy Policy, regardless of location.

10. How We Disclose Personal Information

We do not sell or trade your personal information. However, we may disclose your data to third parties under limited circumstances to ensure our services operate effectively:

  • Service Providers: We may share information with trusted third-party vendors, consultants, or contractors who provide services on our behalf, such as website hosting, analytics, customer support, and email communication tools. These providers are contractually bound to handle your data only as instructed and to maintain its confidentiality and security.

  • Legal Requirements: We may disclose personal information if required by law or in response to valid legal processes, such as subpoenas, court orders, or government investigations.

  • Business Transfers: If our company is involved in a merger, acquisition, reorganization, sale of assets, or bankruptcy, your information may be transferred as part of that transaction. We will notify you if such a transfer affects your personal data.

  • To Protect Rights and Safety: We may disclose information to enforce our Terms of Service, protect our rights, investigate fraud or security issues, or prevent harm to us, our users, or others.

We strive to minimize the amount of personal data shared and only disclose what is necessary for the purpose.

11. Other Sites and Services

Our website may contain links to external websites, applications, or services that are not owned or operated by Trip Planner AI. These may include:

  • Third-party travel tools

  • Social media platforms

  • External blog or content references

We do not control and are not responsible for the content, privacy policies, or data practices of third-party sites. Interacting with these platforms may allow those providers to collect or share your data according to their own privacy terms.

Additionally, Trip Planner AI content may be embedded in third-party web pages or apps. When you interact with those features, data may be collected by the host site or embedded service.

We strongly recommend that you review the privacy policies of all third-party platforms you access via our site to understand how they collect and use your data.

12. GDPR Privacy Rights (For EU/EEA Users)

If you are located in the European Union (EU) or the European Economic Area (EEA), the General Data Protection Regulation (GDPR) provides you with specific rights regarding your personal data. These include:

  • Right to Access: You can request confirmation about whether we process your personal data and, if so, request a copy of that data.

  • Right to Rectification: You can request corrections to your personal data if it is incomplete or inaccurate.

  • Right to Erasure (“Right to Be Forgotten”): You may request that we delete your personal data under certain conditions, such as when it is no longer necessary for the purposes for which it was collected.

  • Right to Restrict Processing: You can request that we temporarily or permanently stop processing your personal data in specific situations.

  • Right to Data Portability: You may request to receive your personal data in a structured, commonly used, machine-readable format and have the right to transmit that data to another controller.

  • Right to Object: You may object to the processing of your data based on legitimate interests or direct marketing purposes.

  • Right to Withdraw Consent: Where processing is based on your consent, you have the right to withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us. We will respond in accordance with GDPR timelines and requirements.

If you believe we are processing your personal data unlawfully, you have the right to file a complaint with your local Data Protection Authority (DPA).

13. Changes to This Privacy Policy

We may revise this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. When we make changes, we will update the “Effective Date” at the top of this page. We encourage you to review this policy periodically.

Your continued use of our website after any update signifies your acceptance of the revised terms.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please contact us at:

Trip Planner AI
Email: [email protected]
Website: https://tripplannerai.app